PETnology/tecPET GmbH
Privacy Policy

1. General information

In the following, we will inform you about the type, scope and purpose of the collection, processing and use of your personal data in connection with the use of our website www.petnology.com, our print and digital media, the implementation of events, including digital events. In addition, the data protection declaration applies to our own landing pages, which we keep ready specifically for individual events. The information given below also applies to these.

 

This data protection declaration does not apply to the websites of other providers for which you will find links on our website.

1.1 Responsible body

The responsible body is PETnology/tecPET GmbH, Zieglhof 4a, D-93188 Pielenhofen, Tel.: +49 (0)941 870 2374, Fax: +49 (0)941 870 2373, E-Mail info@petnology.com, Registration Court Regensburg HRB 9385.
Represented by:
Managing Directors: Barbara Appel, Dr.-Ing. Otto Appel

1.2 Categories of processed personal data

Personal data is any information that relates to an identified or identifiable natural person. We process the following data in our online services:

  • Master data, e.g. first name, name, ddress, user name, passworda

  • Communication data such as telephone number, fax number, email address, notices and communications about orders.

  • Order and contract data such as book orders, journal orders, booking of participation in events

  • Billing data such as bank details, means of payment, credit card numbers, data for weighing up the payment risk (balance, turnover, dunning level, delivery blocks, etc.).

  • Purchase history such as products and services that you have purchased from us in the past

  • Usage data such as visited websites, interest in content, access times

  • Metadata such as device information, IP addresses (rendered anonymous 2-byte)

No special categories of data (Article 9 (1) GDPR) are processed.

1.3 Categories of data subjects

In our online services we process data related to the following groups of people:

  • Customers and prospects

  • Visitors and users of the online services

In the following, we also refer to the persons affected as "users".

1.4 Purpose of processing

We process your personal data for the following purposes in accordance with the following relevant legal bases:

  • Providing the online services, its contents and functions

  • Provision of contractual services (possibly in connection with registration), service and customer care

  • Answering contact requests and communicating with users

  • Marketing, advertising and market research

  • Safety measures
     

1.5 Relevant legal bases

In accordance with Art. 13 GDPR, we inform you about the legal basis of our data processing. Unless the legal basis in the privacy policy is explicitly stated, the following applies: The legal basis for obtaining consent is Article 6 (1) lit. a and Art. 7 GDPR; the legal basis for the processing for the performance of our services and the execution of contractual measures as well as the response to inquiries is Art. 6 (1) lit. b GDPR; the legal basis for processing in order to fulfil our legal obligations is Art. 6 (1) lit. c GDPR; and the legal basis for processing for the protection of our legitimate interests is Art. 6 (1) lit. f GDPR.

1.6 SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser's address line when it changes from "http://" to "https://" and the lock icon is displayed in your browser's address bar.

If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.

2 Disclosure of data to third parties and order processing

If, in the context of our processing, we disclose data to other persons and companies (contract processors or third parties), transmit them to them or otherwise grant access to the data, this will only be done on the basis of a legal permission (e.g. when a transmission of the data to third parties, such as delivery service providers, is required pursuant to Art. 6 (1) lit. b GDPR to fulfill the contract), if you have consented to this, if a legal obligation requires this or on the basis of our legitimate interests.

3 Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or in the context of the use of third-party services or disclosure or transmission of data to third parties, this is done only if it fulfils our (pre-) contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special conditions of Art. 44 et seq. GDPR apply. This means, for example, that the processing is based on special guarantees such as the officially recognized level of data protection which corresponds to EU standards (e.g. through the "Privacy Shield" in the USA) or compliance with officially recognized special contractual obligations (so-called "standard contractual clauses").

4 Rights of data subjects

If the respective legal requirements are met, you have the following rights:

• the right to information (Article 15 GDPR)
You can request information about the following information:

  • which personal data we process from you

  • the processing purposes

  • the category of personal data

  • the categories of recipients to whom your data has been or will be disclosed

  • the planned storage period

  • the origin of your data, if they were not collected directly from you and if they are available to us

• the right to correct incorrect data or to complete correct data (Article 16 GDPR)

• the right to erasure (Article 17 GDPR)
You have the right to request the deletion of your data. However, this only exists if we are not obliged to continue to store data due to legal or contractual retention periods or other legal obligations or rights.

• the right to restrict the processing of your data (Article 18 GDPR)
Insofar as you dispute the accuracy of your data, the processing is unlawful, but you refuse to delete it, we as the person responsible no longer need the data, but you need it to assert, exercise or defend legal claims or you object to it in accordance with Article 21 GDPR If you have started processing, you can request that the processing of your data be restricted.

• the right to communication (Article 19 GDPR)
If you have asserted the right to correction, deletion or restriction of processing against the person responsible, the person responsible is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing unless this proves impossible or involves a disproportionate effort.
You have the right vis-à-vis the person responsible to be informed about these recipients.

• the right to data portability (Article 20 GDPR)
You have the right to receive selected data stored by us about you in a common, machine-readable format, or to request that it be transmitted to another person responsible.

In order to exercise your rights, please use the information provided under the contact section in this privacy policy and make sure that we can clearly identify your person. Via the provided email address you can reach us electronically directly.

4.1 Withdrawal

If you have given us consent to the processing of your data, you can revoke this at any time with effect for the future, the legality of the processing of your data until the revocation remains unaffected.

4.2 Right of objection

You can object to the future processing of your data in accordance with Art. 21 GDPR at any time. If you would like a correction, blocking, deletion or information about the personal data stored about you, or if you have questions regarding the collection, processing or use of your personal data or if you would like to revoke your consent, please use the information provided under the contact section in this Privacy Policy and make sure that we can clearly identify your person. This general right of objection only applies to the processing purposes described in this data protection information, which are processed on the basis of Article 6 Paragraph 1 Letter e) and f) GDPR.

4.3. Cookies

Our portal uses small text files, which are also called "cookies". These cookies are stored in your browser's memory and stored on your computer. This allows a clear identification of your browser when you visit our website. In part, the cookies are used for security or to operate our online offer (for example, for the presentation of the website) or to save the user's decision when confirming the cookie banner. Of course you can also use our website without cookies.

If you refuse the use of cookies, you have the option at any time in your browser settings to prevent the setting of cookies on your computer, or to be asked individually for each cookie whether you want to allow them. For details, please ask your browser manufacturer. Please note, however, that the blocking of cookies can lead to functional restrictions of our offers.

 
4.4 Right of complaint

We draw your attention to the right to complain to the supervisory authority pursuant to Art. 77 GDPR. Accordingly, without prejudice to any other remedy, any data subject has the right to complain to the Supervisory Authority if it considers that the processing of personal data concerning him / her violates the General Data Protection Regulation. You can contact the data protection authority responsible for your place of residence or the supervisory authority responsible for us. This is:

Bayerisches Landesamt für Datenschutzaufsicht (BayLDA)
Promenade 27
D-91522 Ansbach
poststelle@lda.bayern.de

4.5 Deletion of data

If your request does not conflict with a legal duty to store data, you have the right to delete your data. Data stored by us, if they are no longer necessary for their purpose and there are no legal retention periods, will be deleted. If deletion can not be carried out because the data is required for legitimate legal purposes, data processing is restricted. In this case, the data is locked and not processed for other purposes. As a rule, customer data is deleted three years after the last contractual contact unless there is a legitimate interest in processing the data or storage is required by law. Otherwise, data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected.

5 Provision of contractual services

We process master data (such as first name, name, addresses), communication data (such as telephone, fax, email) as well as contract, order and billing data (such as used services or products) for the purpose of fulfilling our contractual obligations and services acc. to Art. 6 (1) lit. b GDPR. The entries marked as obligatory in online forms are required for the conclusion of the contract. The deletion takes place after expiration of legal guarantee and comparable obligations, the necessity of the storage of the data is checked regularly; in the case of legal archiving obligations, the deletion takes place after its expiry (end of commercial law (six years) and tax law (10 years) retention obligation); information in the user account remains until it is deleted.

In the context of orders or registration for events user accounts are created for the users. As part of the registration, the necessary mandatory information is communicated to the users. If users have terminated their user account, their data will be deleted with respect to the user account, subject to their retention is for commercial or tax law reasons under Art. 6 para. 1 lit. c DSGVO necessary.

If you are our customer, we inform you within the applicable legal limits about our offers, which are similar to the services you use. Legal basis: Safeguarding legitimate interests according to Art. 6 (1) lit. GDPR Art. 6 para. 1 lit. f DSGVO. If you do not wish to receive such offers, you may object to the use of your data for promotional purposes at any time with future effect. Please use the information in the contact section of this privacy policy. 

6 Handling contact information

If you contact us as a website operator through the offered contact options, your details will be stored so that they can be used to process and answer your request. Without your consent, this data will not be disclosed to third parties.

7 Events

7.1 Use of your data from the registration

The personal data you provide in the registration form for the face-to-face or virtual conference will be used to register you for the event.

The following data is collected: company, first and last name, position, country, e-mail address, possibly billing address and telephone number.

The processing of personal data takes place in the context of the fulfillment of the contract and has its legal basis in Art. 6 Paragraph 1 lit. b) GDPR.

If you fill out the registration form, by clicking the respective checkboxes you accept our data protection declaration and the transfer of company, name, first and last name, position and email address to the referring companies and, if necessary, to the other participants. By clicking on the data protection declaration, you also agree, in accordance with the purpose of our event, which is under the motto "connecting comPETence", that you may be contacted by the organizer afterwards. The relevant legal basis is Art. 6 Para. 1 lit. f) GDPR. By clicking the other checkboxes, you agree that you may be contacted by the speakers and other participants in the event. The legal basis for this is Article 6 (1) (a) GDPR.
Your data will not be passed on to any other company or person than those mentioned above.

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected or if you revoke the further use of the data. For this purpose there is a corresponding link in every communication to you.

You can also object to the processing of your data at any time, Art. 21 GDPR.

7.2 Collection and processing of personal data when participating in video conferences with BlueJeans:

As part of our virtual specialist conferences, we use the Blue-Jeans tool from BlueJeans Network, 3098 Olsen Dr., 2nd floor, San Jose, CA 95128, as a video conference system.

When you participate in PETnology's BlueJeans video conferences, the data that you make before or when you participate in an online conference are processed.

These are information about the user (user name, display name, e-mail address), profile picture, information (optional information), preferred language, etc.

Meeting metadata is also collected, such as meeting ID, participant IP addresses, service data for the respective session and use of the system (data from devices / hardware used, operating system, time zone), telephone numbers (when dialing in with the telephone), location , Name of the meeting and, if applicable, password from the organizer, date, time and duration, activities recorded in the meeting (such as participation and leaving), including activities in connection with third-party integrations, together with the date, time, at the activity Participating person and other participants in the meeting with date, time and duration.

In order for audio and video transmission to take place, the application needs access to your microphone or video camera. You can mute or deactivate this yourself at any time via the respective application. Any text entries you have made in the chat are also processed.

We use this information to understand how the Service is being used, to conduct statistical analysis issues, and to improve the Service and other products and services.

The data of the processing described here will be deleted after a storage period of 90 days.

The legal basis for this processing is to fulfill the contract (Art. 6 Para. 1 lit. b) GDPR) and to safeguard the legitimate interests of us or third parties (Art. 6 Para. 1 lit. f) GDPR). In addition, you expressly consent to the audio and video transmissions in accordance with Article 6 (1) (a) GDPR with your consent.

Further information on data protection can be found in the data protection declaration at: https://www.bluejeans.com/privacy-policy

8 Newsletter

We offer a newsletter that informs you about current news and offers from the industry. The individual editions contain editorial, industry-specific and promotional information as well as information about our products and offers and our company.

If you would like to subscribe to the newsletter, it is sufficient to enter your e-mail address. By subscribing to the newsletter, you agree to receiving the newsletter and the procedures outlined above.

Double opt-in and logging: The registration for our newsletter takes place in a so-called "double opt-in procedure". I.e. After registration, you will receive an email with a confirmation link. Confirming by clicking on the confirmation link is necessary to ensure that the registration is authentic and that email addresses are not misused. The registrations for the newsletter are logged to be able to prove the registration process under the legal requirements. This includes the storage of the time of registration and confirmation, as well as the IP address. Changes to your data stored by the service provider are also logged.

The newsletter is sent by the service provider CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany.

Termination/revocation: You can cancel the receipt of our newsletter at any time, i.e. revoke your consent at any time with effect for the future. A link to cancel the newsletter can be found at the end of each newsletter. The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. Your email address will therefore be stored as long as the subscription to the newsletter is active.

9 External payment service providers

We involve external payment service providers, through whose platforms the users and we can carry out payment transactions (e.g., with links to their privacy policy:

The data processed by the payment service providers include inventory data, such as the first name, name, address, bank details such as account numbers or credit card numbers, passwords, TANs and checksums as well as contract, sums and recipient-related information. The information is required to carry out the transactions. However, the data entered will only be processed and stored by the payment service providers. I.e. We do not receive any account or credit card-related information, but only information with confirmation or negative information about the payment. Under certain circumstances, the data will be transmitted to credit agencies by the payment service provider. The purpose of this transmission is to check your identity and creditworthiness. For this, we refer to the terms and conditions and data protection information of the payment service providers.

For payment transactions, the terms and conditions and the data protection notices of the respective payment service providers apply, which can be called up within the respective websites or transaction applications. We also refer to these for the purpose of further information and assertion of rights of revocation, information and other data subjects.

10 Online presence in social media

We maintain an online presence within social networks and platforms in order to communicate with customers, prospects and users and to inform them about our services. When accessing the respective networks and platforms, the terms and conditions and the data processing guidelines apply to their respective operators.

11 Cookies

 
11.1 Type and scope of data processing

Our portal uses small text files, which are also called "cookies". These cookies are stored in the memory of your browser and thereby stored on your computer. This allows a clear identification of your browser when you visit our website. Of course you can also use our website without cookies.

11.2 Purpose

The use of cookies serves the purpose of being able to offer you technical options, such as registration and subsequent registration on our website. How cookies are used with us:

  • For technical session control

  • To save your individual settings

  • To detect your browser

  • For registration and login

 
11.3 Legal basis

The processing of the data is carried out for legitimate interest for the purpose stated above. Art. 6 paragraphs. 1 lit. f) GDPR.

11.4 Storage period and deletion

Cookies are always stored on your computer until you arrange for deletion. You have full control over the use of cookies through your browser settings. For details, please ask your browser manufacturer.

11.5 Objection or Revocation

If you refuse the use of cookies, you have the option at any time to prevent cookies from being set on your computer in your browser settings or to be asked individually for each cookie whether you want to allow them. For details on this, please contact your browser manufacturer. Please note, however, that blocking cookies can restrict the functionality of our offers.

Cookie settings

12. Analysis tools

12.1 Matomo (formerly "Piwik")
 
12.1.1 Scope and description of the processing of personal data

Our website uses "Matomo" (formerly "Piwik"), a web analysis service from InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand. Matomo does not store any cookies on your device. The information collected is stored exclusively on our server, namely the following data:

  • two bytes of the IP address of the calling system of the user

  • the website accessed

  • the website from which the user came to the accessed website (referrer)

  • the sub-pages that are accessed from the accessed website

  • the time spent on the website

  • the frequency with which the website is accessed

Our website uses Matomo with the setting "Anonymize Visitors' IP addresses". As a result, IP addresses are further processed in abbreviated form, thus preventing direct personal references. The software is set so that the IP addresses are not stored in full, but 2 bytes of the IP address are masked (e.g. 192.168.xxx.xxx). In this way, it is not possible to assign the shortened IP address to the calling computer. The IP address transmitted by Matomo from your browser will not be merged with other data collected by us.

 
12.1.2 Legal basis for processing personal data

The legal basis for processing the user's data is Art. 6 Para. 1 lit. f GDPR or Section 15 Paragraph 3 TMG.

 
12.1.3 Purposes of processing

With Matomo, we analyze the use of our website and individual functions and offers to be able to improve the user experience continuously. Through the statistical evaluation of user behavior, we improve our offer and make it more interesting for visitors. Our legitimate interest in the processing of data in accordance with Art. 6 Para. 1 lit.f GDPR lies in these purposes. By anonymizing the IP address, the interests of users in protecting their personal data are adequately taken into account.

 
12.1.4 Duration of storage

The data of the processing described here will be deleted after a storage period of 180 days.

 
12.1.5 Opposition and removal options

You can prevent the evaluation by using the opt-out function below.
Matomo is an open-source project from InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand.
Further information on data protection can be found in the privacy policy at: matomo.org/privacy-policy/

Deactivate Matomo:

13 Plugins and Tools

13.1 Using of YouTube Plugins (Videos)

We use YouTube plugins to integrate videos into this website from the internet video portal youtube.com, belonging to YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (“YouTube”), which is represented by Google Inc. For YouTube videos embedded on our websites, the enhanced privacy mode is activated on the Youtube page.

YouTube’s Privacy Policy:
https://support.google.com/youtube/answer/7671399?p=privacy_guidelines&hl=en&visit_id=0-636651827973284082-2747964119&rd=1

13.2 Flipping Book

We use the services of FlippingBook, www.flippingbook.com. According to the provider, no personal data is stored, and cookies are also not used. All data that is generated during use is strictly anonymous and cannot be traced back to individual users. The electronic magazine enables the website visitor to display it appealingly and use it in a customer-friendly manner in the flipbook format. This represents a legitimate interest within the meaning of Art. 6 Paragraph 1 lit. f GDPR. Flipping Book's Privacy Policy: https://flippingbook.com/help/common/privacy-policy-and-disclaimer

 

14. Partner websites

This website also contains links to our partners. If you click on one of these links, you will be automatically redirected to the respective partner and leave our web site. For the handling of your data on the linked partner sites, only the respective website operators are responsible. We expressly point out that this privacy policy applies exclusively to this website. We have no control over other providers and do not control compliance with applicable privacy policies. 

 

14. Validity

We are always trying to develop our website and use new technologies. It may therefore be necessary to change or adapt this data protection declaration. We therefore reserve the right to change this declaration at any time with effect for the future. Please visit this page regularly and read the current data protection declaration again from time to time.

This is a true and valid translation of the original terms and conditions in German language. Legally only the German terms and conditions govern.

15. Contact

If you have any questions about data protection, please contact the managing director Barbara Appel, who is responsible for data protection:
Barbara Appel
PETnology/tecPET GmbH, Zieglhof 4a, D-93188 Pielenhofen, Germany
Tel.  +49 (0)941 870 2374
Fax: +49 (0)941 870 2373
b.appel@petnology.com /  www.petnology.com
Registration Court Regensburg HRB 9385 

Status: 09 June 2021

 
This is a true and valid translation of the original terms and conditions in German language. Legally only the German terms and conditions govern.
www.petnology.com